Object lending procedure

The National Museum of Ethnology distinguishes between two categories of those who borrow objects for use:

a. Museums and institutions who are covered by the Netherlands Collection policy of the Dutch Minister of Education, Culture and Science or who belong to the overseas territories of the Kingdom of the Netherlands

b. Other museums and institutions.
Every calendar year, 200 objects are loaned “free of charge” (free of loan and handling fee)  for use to category-a museums and agencies, to a maximum of 50 objects per request. A handling fee is charged to every subsequent applicant once 200 objects have been exceeded. Every borrower who is not eligible for free borrowing will be charged a handling fee.

The application to borrow objects must be submitted at least six months in advance of the starting date of when the objects are to be borrowed. Applications are accepted for processing after a written request has been sent to the Museum Director. The application must contain the following information.

 Information regarding the loan:

  • purpose of the loan (use for exhibition, research, etc.)
  • brief project description
  • period of loan
  • itemised list of objects, including object number and title of each object

if the loan is intended for use in an exhibition:

  • exhibition period
  • exhibition name
  • location(s) of exhibition
  • if applicable: dates for each exhibition venue

Information regarding the borrower:

  • name and address of the institution requesting to borrow objects
  • contact person (name, telephone, postal address, e-mail)
  • current facility report for the institution

To read the details about the procedure, current rates and general terms and conditions, you can download the following documents here: 'Info sheet lending procedure' and 'General lending procedure'.

Info sheet lending procedure (PDF)

General lending procedure (PDF)

Collection database and information

To search for objects in the collection of the National Museum of Ethnology, you can use the on-line database.

For information about specific details of objects and advice on choice of objects, consult the research department.

For general information on the object lending procedure: registrar@volkenkunde.nl

For photograph-related requests go to the photo shop page.